a) Maintain a register of its suppliers that includes approval status (e.g., approved, conditional, disapproved) and the scope of the approval (e.g., product type, process family);
b) Periodically review suppler performance; the results of these review shall be used as a basis for establishing the level of controls to be implemented;
c) Define the necessary actions to take when dealing with suppliers that do not meet requirements;
d) Ensure where required that both the organization and all suppliers use customer approved special process sources;
1. The seller shall ensure that only new and authentic materials are used in products delivered to HILTRONICS. The Seller may only purchase parts directly from Original Component Manufacturers (OCMs), OCM franchised distributors, or authorized aftermarket manufacturers. Use of product that was not provided by these sources is not authorized unless first approved in writing by HILTRONICS. The seller must present compelling support for its request (e.g., OCM documentation that authenticates traceability of the parts to the OCM), and include in its request all actions to ensure the parts thus procured are authentic/conforming parts IAW AS5553.
e) prevent the use of counterfeit products (see 8.1.4)
f) Define the process, responsibility, and authority for the approval status decision, changes of the approval status and conditions for a controlled use of suppliers depending on the supplier’s approval status, and;
g) Determine and manage the risk when selecting and using suppliers (see 7.1.2)
h) the external providers' interactions with Hiltronics
7.4.2 PURCHASING INFORMATION
Purchasing information shall describe the product to be purchased, including, when specified in purchase order: Sections C, G, H, and I are mandatory
a) Requirements for approval of product, procedures, processes and equipment,
b) Requirements for qualification of personnel,
c) Quality management system requirements, at a minimum, compliant with ISO9001 or an equivalent quality management system standard,
d) The identification and revision status of specifications, drawings, process requirements, inspection/verification instructions and other relevant technical data,
e) Requirements for design, test, inspection, verification (including production process verification), use of statistical techniques for product acceptance and related instructions for acceptance by the organization, and as applicable, critical items including key characteristics; design and development control
f) Requirements for test specimens (e.g., production method, number, storage conditions) for design approval, inspection/verification, investigation or auditing,
g) Requirements regarding the need for the supplier to:
1. Notify the organization of nonconforming product disposition,
2. Obtain organizational changes in product and/or process, changes of suppliers, changes of manufacturing facility location, and where required, obtain organizational approval, and
3. Flow down to the supply chain the applicable requirements including customer requirements,
h) Retain documented information, including retention periods and disposition requirements (minimum 7 years)
i) Right of access by the organization, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, involved in the order, and to all applicable records.
j) Ensuring persons are aware of their contribution to compliance and product safety and of the importance of ethical behavior.
The organization shall ensure the adequacy of specified purchase requirements prior to their communication to the supplier.
CERTIFICATE OF CONFORMANCE
The seller shall approve, retain, and provide copies of Electrical, Electronic, and Electromechanical (EEE) part Manufacture Certificates of Conformance (CoC). Manufactures CoCs shall, at minimum, include the following:
a. Manufacture name and address
b. Manufacturer and/or buyer’s part number and dash number
c. Batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications
d. Signature or stamp with title of seller’s authorized personnel signing the certificate.
NOTE: Distributors shall, in addition to the above, include their name for each part shipped.